STUDIO Policies and Procedures  

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STUDIO POLICIES & PROCEDURES

CADENCE DANCE PROJECT Policies & Procedures

CADENCE DANCE PROJECT
Location: Oceanside, CA
Contact: 760-277-3883 

Email: info@cadencedanceproject.com

Website: www.cadencedanceproject.com


Table of Contents

  1. Welcome & Mission

  2. Code of Conduct

  3. Enrollment & Registration

  4. Tuition & Fees

  5. Attendance Policy

  6. Dress Code

  7. Health & Safety

  8. Studio Etiquette

  9. Parent & Guardian Guidelines

  10. Recital & Performance Policies

  11. Competition Team Policies (if applicable)

  12. Social Media & Media Release

  13. Facility Policies

1. Welcome & Mission

Our Mission

CADENCE DANCE PROJECT cultivates an environment where dance and community can harmoniously blend together. Our youth are given exceptional dance technique and instruction, while playing an integral role in our community through service and leadership.

At CADENCE DANCE PROJECT, our mission is to provide high-quality dance education in a positive, inclusive, and disciplined environment. We foster creativity, confidence, teamwork, and technical excellence in every student.

Our Values

  • Respect

  • Discipline

  • Integrity

  • Inclusion

  • Artistic Growth

2. Code of Conduct

All students, parents, and staff must:

  • Show respect to instructors, staff, and fellow dancers.

  • Refrain from bullying, gossip, or disruptive behavior.

  • Use appropriate language and behavior at all times.

  • Follow instructor directions promptly.

  • Maintain a positive attitude.

  • Conduct that is disruptive/harmful to the studio community, or damaging to the reputation of CADENCE DANCE PROJECT may result in immediate dismissal at the sole discretion of the studio.

Failure to follow the Code of Conduct may result in:

  • Verbal warning

  • Parent conference

  • Suspension

  • Dismissal from the studio (if necessary)

3. Enrollment & Registration

  • Registration is completed online or in person.

  • A non-refundable yearly registration fee of $35 is required.

  • Classes are filled on a first-come, first-served basis.

  • Students are placed according to age, ability, and instructor evaluation.

  • Trial classes (if offered) must be scheduled in advance.

4. Tuition & Fees

Tuition Policies

  • CADENCE DANCE PROJECT’s yearly tuition structure averages out to 4 weeks per month with studio breaks factored into the weekly average (for example: some months will have 5 weeks, while others may have 3 weeks). To reiterate, there is no proration for months that have 3 weeks of classes, just as we do not up charge for months that have 5 weeks of classes. CADENCE DANCE PROJECT’s tuition structure is a flat rate monthly charge and no exceptions will be made to this policy.

  • Annual registration fee per family: $35.00: registration fees are nonrefundable

  • Tuition is due on the 1st of each month and is considered late on the 5th. A $20.00 late fee will be applied to all accounts with outstanding balances on the 6th. We highly encourage our auto pay feature to avoid late fees.

  •  All auto pay accounts will be charged on the 1st of each month.

  • We accept cash, checks, venmo, visa, and mastercard.

  • A $35.00 annual registration fee is due at the time of your first enrollment and will be due every year on the date of your enrollment anniversary thereafter. Please note: if you decide to un-enroll in class(es) and wish to re-enroll within the same year, you will be charged another $35.00 registration fee.

  • Cancellation/Class Change Notice: A 30-day notice must be given to cancel enrollment at cadence dance project. all cancellations must be emailed to info@cadencedanceproject.com 30 days in advance. There will be no refunds or credits on tuition if a 30-day notice was not emailed/processed.

  • Accounts 30+ days past due may result in suspension or dismissal 

Payment Methods

  • Auto-pay (preferred)

  • Credit/Debit card

  • Cash (exact amount only)

Refund Policy

  • Tuition is non-refundable.

  • No refunds for missed classes.

  • Recital Fees, Costume fees, and registration fees are non-refundable.

5. Attendance Policy

  • Consistent attendance is essential for progress.

  • Students arriving more than 15 minutes late may be asked to observe.

  • Make-up classes may be offered (if space allows). 

Make-Up Policy: If a student misses their normal class time due to an excused absence (ex: illness/family emergency), they will be permitted to do a make-up class within 30-days of their missed class. Non-excused absences (ex: vacations/misc. schedule conflicts) are not applicable for make-ups. Once the 30-day period expires, students will be unable to participate in a make-up class. Make-ups will only be permitted for one week of missed classes per month. Make-up classes must be done in the same age group and level as their existing class enrollment. Make-ups are non-transferable between students. All make-up requests must be emailed to info@cadencedanceproject.com prior to attending class. Due to the majority of our classes being at capacity, make-ups can only be done in a case of illness/emergency and will not be accepted on a weekly basis. Make-ups will not be granted if your child is no longer enrolled in a class. If you have scheduled a make-up class and do not attend the make-up class scheduled, you will forfeit the make-up class.
make-up requests must be emailed to info@cadencedanceproject.com in the following format:

  1. student name

  2. date and time of missed class(es)

  3. reason for missed absence (please attach doctor’s note if applicable)

  4. which class would you like to do a make-up class in (spot is not guaranteed)

  • Make-ups will not be granted for the following studio breaks: Spring Break, Summer Break I, Summer Break II, Thanksgiving Break and Christmas Break. Studio Breaks are factored into the yearly tuition structure. holidays that fall on a Monday only (ex: mlk, memorial day, pres. day and labor day) are eligible for a makeup class.

  • Excessive absences may affect recital eligibility.

6. Dress Code

Proper dance attire must be worn to all classes.

Ballet

  • Leotard (studio-approved color per level)

  • Pink tights

  • Ballet slippers

  • Hair in bun

Jazz / Contemporary / Tap Shoes

  • Fitted dancewear in the colors of black, white, gray or maroon

  • Jazz shoes or pirouettes (as instructed)

  • Tap Shoes (if currently enrolled in a tap class) 

Hip Hop

  • Athletic wear

  • Clean indoor sneakers (no outdoor shoes) in the colors of black, white, gray or maroon 

General Guidelines

  • No jeans or baggy clothing.

  • No jewelry.

  • Hair secured away from face.

  • Proper footwear required.

  • No Logos on Clothing unless representing CADENCE or positive dance messages

  • May wear ANY article of CADENCE Merchandise (including CADENCE COLLECTION items)

  • Students out of dress code may be asked to observe class.

7. Health & Safety

  • Students must stay home if sick.

  • Notify the studio of injuries.

  • First aid kits are available onsite.

  • Parents must disclose medical conditions.

  • While every effort is made to maintain a safe environment, participation in dance and physical activity carries inherent risk. By enrolling, families acknowledge and accept this risk.

8. Studio Etiquette

  • Arrive 5–10 minutes early.

  • No food in studios.

  • Water only in closed containers.

  • Respect studio property.

  • Pick up belongings after class.

  • Dress appropriately per dress code and come prepared

  • Don’t chew gum or bring food and/or drinks into the studio, a water bottle is ok

  • Don’t wear dance shoes outside of the studio or wear street shoes inside the studio

  • Don’t wear dangling or sharp-edged jewelry

  • Please practice proper personal hygiene

  • Please put personal belongings inside the cubbies before dance class

  • Don’t come late and if you do, please enter very quietly

  • Don’t leave early. If it is a must, talk to the teacher before class begins

  • Don’t talk while the teacher is talking

  • Completely silence and stow your cell phone

  • Respect the personal space of others

  • Respect the dance space. pick up all trash, and take home all personal items
    respect one another

  • Don’t “hang” or slouch on the barres

  • Please refrain from yawning, and if necessary, do your best to conceal  

  • Don’t sit, touch, or lean on the mirrors

  • Don’t record or photograph anything without permission

  • When wearing CADENCE DANCE PROJECT apparel, remember you are representing “dance with purpose” and all that CADENCE DANCE PROJECT stands for.

9. Parent & Guardian Guidelines

  • Parents should wait in designated areas.

  • Do not interrupt class.

  • Encourage responsibility and independence.

  • Review studio communications regularly.

  • Parking & Activity in front of studio:
    Do not park, idle, drop off or pick up in the red zone or on the corner of Wisconsin and Cleveland. We need to ensure the safety of all families and need to keep the corner clear for pedestrians. 

  • We encourage dance families (for dancers ages 6 and up) to drop off and pick up dancers. If you do decide to stay, please keep viewing at the windows to a minimum. We want to make sure dancers are focused during classes and not distracted by what is happening outside at the windows/doors.

  • If parents decide to stay at the studio for over an hour please avoid parking on Wisconsin Ave.  in front of the studio. We like to keep Wisconsin Ave. open for drop off and pick ups only. 

  • Siblings: If parents are outside with siblings that are not dancing, please remind siblings to not run back and forth on sidewalks, climb on windowsills, or hang on the bars in the front of the studio. Siblings should be sitting at the picnic tables. CADENCE staff is not responsible for siblings that are not in dance class. Parents are responsible for watching their children if you plan to stay outside. This is for the safety of all children. 

  • For dancer drop-off: if you drop your dancer off early, they must get checked into the lobby by their parents and wait for their class to start. There is no waiting outside of the studio before class when a parent is not present. 

  • For dancer Pick-Up: Please arrive 5 minutes before class is over. Give yourself enough time to walk to the front of the studio. Students are dismissed one at a time at the conclusion of class to a parent or authorized adult in the designated pickup area. Parents or authorized adults must be present and attentive at the scheduled dismissal time. Students may not leave the premises, walk to vehicles, or cross public streets independently unless prior written authorization has been provided. If a parent or authorized adult is not present at dismissal, the student will remain inside under staff supervision until pickup. For the safety of all students, dismissal is a shared responsibility.

10. Recital & Performance Policies

  • Recital participation is encouraged.

  • Attendance at dress rehearsal is mandatory.

  • Tickets are required for audience members.

  • Students must remain backstage for the duration of the show.

Failure to attend practices and rehearsals may result in removal from performance.

11. Social Media & Media Release

  • The studio may photograph or record classes and performances.

  • Images may be used for marketing unless written notice is provided.

  • Public Statements, Social Media Posts, or communications that are defamatory, false, or harmful to the studio’s reputation or community may result in immediate dismissal.

13. Facility Policies

  • CADENCE DANCE PROJECT is not responsible for lost or stolen items 

  • CADENCE DANCE PROJECT reserves the right to substitute instructors.

    CADENCE DANCE PROJECT RESERVES THE RIGHT TO REFUSE SERVICE IF THE ABOVE CONDITIONS ARE NOT MET. By Enrolling at CADENCE DANCE PROJECT, Families agreed to abide by all studio policies and acknowledge that failure to comply may result in suspension or dismissal without refund.